Sherpas Ride Terms & Conditions

Payments and Bookings

Any Member willing to participate at any Event has to make an obligatory booking, confirmed by agreeing to the Terms & Conditions and covering an advance payment for the respective Event. The advance payment of 50% from the total cost of any Event is due within 7 days after a booking is made. The balance of the total cost of the Event must be paid no later than 10 weeks before departure. In case the booking is made after the standard due date of the balance payment, the full cost must be paid within 7 days after the respective booking was made. If the balance is not paid in time the Association reserves the right to cancel the booking and forfeit the advance payment.

Costs

The costs of all Events facilitated by the Association, together with Events’ program are described at the Association websites. The costs do not cover additional fees and parts of the program that are not described at the Association websites, namely: individual insurance, flight tickets, compensations for not participating at the whole program of an Event and compensations for lifts or cable cars closure in the venue where the respective Event takes place. The cost of the sport Event is to be paid via a bank transfer to the Association bank account. The banking details will be sent to the Members after their booking is made.

Individual Cancellation

The Association advises the Members to arrange individual cancellation insurance. In case Members want to cancel their participation at any Event, such information must be sent to the Association’s management via an email. After a cancellation email is received, the Association will charge the respective Member with cancellation fees according to the date when the cancellation was made.

The Cancellation Fees

if the cancellation is made:

• More than 10 weeks before the Event starts – the advanced payment is forfeited
• 31 days – 10 weeks – 75% of the total cost
• 0-30 days – 100% of the total cost
• Not showing at the event – 100% of the total cost 

*that said, Association always tries to find a replacement for the Member to be able to refund him/her in full.

Event Cancellation

Every Event can only take place if there are enough Members participating. The Association is obliged to inform its Members via an email, shall there not be the minimum participation necessary for the respective Event to take place reached, no later than 10 days before the respective Event should start. In the above-described event, the Association will refund the whole payment to those Members whose Event was canceled. The Association permits its Members to buy any travel tickets or accommodation (in case of an Event where no accommodation is provided by the Association) connected to the Event only when the minimum participation is reached. The Association claims its right to cancel or terminate an Event in case of a force majeure that prevents the Event to take place or threatens the safety of the Members at any time prior to the Event or during the already started Event itself. In case an Event is canceled or terminated due to the above-described reasons, the Association will refund the Members with the cost of the Event reduced by the expenditures the Association already made prior to the cancellation/termination.

In case of Event cancellation or cancellation of part of the Event's program (e.g. Guide's injury), Association is obliged to deliver agreed features via third-party providers. If not possible, Association has to refund features of the program that it was not able to deliver.